Real estate
Real estate teams and property managers, without the retyping
For real estate teams, small brokerages, coordinators, and property managers
What do you want fixed first?
Add everything that applies. Each fix goes on your plan with how long it takes.
Add what you want fixed
Every fix shows how long it takes, and your plan shows how to start.
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Answer a few questions to finish it, then save it. It's free.
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A person at LOJIK checks your plan within one business day and sends a price set for your business, with ways to pay.
The detail
Built for real estate
For home sales teams, small brokerages, transaction coordinators, and property managers. LOJIK finds where office hours go: leads nobody took, contract dates, missing file documents, and texted repair requests. Then we build the fixes. We work with the contact, transaction, and property management tools you already pay for. When buying software is the better answer, we say so.
What each fix includes
Every new lead gets a reply
Leads come in from listing sites, your website, yard-sign calls, and referrals. Some reach your contact software (CRM), and some sit in an agent's inbox. Nobody is sure who took which one, until the buyer has talked to someone else.
- List every place leads arrive today, and which ones already reach your contact software
- Turn on the lead assignment and follow-up plans your contact software already has
- Build only what's left: leads from other sources land in your contact software, and a lead nobody takes is flagged
- First replies go out in wording you approve
Contract dates entered once, not in three places
A contract is signed, and its dates get typed into the transaction software, contact software, a calendar, and the coordinator's spreadsheet. Those are inspection, appraisal, financing, and closing. When an addendum moves a date, one of those copies is usually missed.
- Write down where each deal's dates live today, and who types them
- If your coordinator tool already reads contracts and updates calendars, turn that on first
- Link the places it doesn't reach, so one confirmed set of dates updates the rest
- Remind the agent or coordinator ahead of each date
Texted repair requests become work orders
Most requests come through the tenant website, but some still arrive as a text to a manager's phone or an email. Those get forwarded, the vendor is called, and the owner's approval sits in a thread. The invoice shows up later with no work order to match.
- Turn on the repair request and vendor tools your property management software already has
- Build only what's left: requests that arrive outside the tenant website become work orders in that software
- Owner approval for work over the owner's limit is asked for and recorded on the work order
- Vendor invoices are matched to their work order, with a person approving before anything is billed
Complete deal files before commission day
The deal closed, but the file is missing a signed disclosure and an initial. The office emails the agent, then emails again. The commission waits while everyone searches the thread for what's still missing.
- Write down your brokerage's own file checklist and who reviews it
- If your transaction software already runs checklists and file checks, turn those on first
- Build only the reminders your tools don't already send, in wording you approve
- Show the files still holding up payout every morning
Deals entered once, books stay matched
A deal moves to pending in your contact software and gets opened again in the transaction software. Its commission split is typed into the back office, then into accounting. The copies drift apart, and month-end means matching them by hand.
- Write down where a deal's details go today: which tools, which details, and who retypes them
- Use the connections your tools already offer. Then build the links they don't cover, with a readable record of every change.
- A person still approves any change to commission amounts, splits, or payments
- Hand over the instructions, logins, and alerts, so your team owns the connection
What each lead source actually closes
Lead spending sits on listing-site invoices and card statements, and conversations in your contact software. Closed commission sits in the back office. Knowing which sources pay for themselves takes three exports and a spreadsheet. So renewing lead spending gets decided by feel.
- Agree on the few numbers you decide with, such as spending, closed deals, and commission per source or agent, and their sources
- Pull them together from the tools that already hold them
- Show team leads, agents, and admins only the numbers each should see
Buy real estate software, or build?
You have spreadsheets and group texts that still mostly work. Your team keeps watching demos of contact, coordinator, or property management software. The right answer is somewhere in between, and from these answers alone, we can't honestly name it. That's a finding, not a failure.
- A guided walk through how a lead, a deal, or a request really moves today
- A first written plan: what ready-made software would solve, what it wouldn't, and what LOJIK would build either way
- A fixed price for the first fix, or honest advice to buy an existing tool instead
How your tools fit together
New leads answered first
Every lead source lands in one contact software, and leads are assigned by your rules. A first reply goes out in your wording, and a lead nobody takes is flagged. Contact software already covers much of this. Follow Up Boss lists connecting any lead source and website, custom lead assignment, and automatic follow-up with Action Plans. Lofty lists Smart Plans for step-by-step follow-up, and a virtual inside sales assistant it calls Sales Agent (vendor site, 2026). Turn those on first. LOJIK builds for the lead sources and hand-offs your contact software doesn't cover.
- A list of every lead source and where it lands today
- Leads gathered from sources that don't reach your contact software
- A first reply, in wording you approved
- A flag for the team lead when nobody takes a lead
One set of contract dates
One confirmed set of deal dates, kept matching across the tools that need them. Coordinator tools already read contracts. ListedKit says it pulls out every date, party, and contingency, and adds deadlines to Google Calendar or Outlook. Nekst says an uploaded contract becomes tasks, due dates, and emails, with linked dates that move together. Both list a Follow Up Boss link (vendor site, 2026). LOJIK links the places your coordinator tool doesn't reach. Examples are transaction software your brokerage requires, or a team status board.
- A list of where each date lives today
- Confirmed dates sent to the tools that aren't linked
- Reminders to the agent or coordinator ahead of each date
- A record of changes when an addendum moves a date
Repair requests to work orders
Requests that arrive by text or email become work orders in your property management software. Owner approvals and vendor invoices are recorded on them. That software covers the tenant-website side. AppFolio describes automation and AI handling repairs from first request and follow-up to vendor coordination, with billing to owners. Buildium lists repair requests, work orders, and an Open API. It also has a Resident Center where residents submit and track requests (vendor site, 2026). Turn those on first. This fits managers whose requests still reach staff outside that software.
- Texts and emails turned into work orders in your software
- Owner approval requests above each owner's limit
- Vendor invoice matched to its work order
- A person approves before anything is billed
File checklist reminders
Your brokerage's file checklist, with reminders to agents in your wording and a daily list of files holding up payout. Transaction software already checks files. SkySlope lists custom smart checklists and automatic file checks. ListedKit describes a scan for missing signatures, mismatched dates, and blank fields (vendor site, 2026). Turn those on first. LOJIK builds the reminders and the payout list where your tools don't already send them. File review stays with your broker.
- Checklist and reviewer written down with you
- Reminders to agents, in wording you approved
- A daily list of files holding up payout
- A record of who reviewed each file
How deal tools connect
Updates move, with a record of each one, between the software that holds your deals and your other tools. Those are transaction software, back office, and accounting. First, check what already connects. SkySlope lists commission payouts and back-office accounting. BoldTrail BackOffice, which it calls the next generation of Brokermint, lists commission automation, deal management, and accounting. Follow Up Boss lists Zapier among its connections, and Nekst offers a public API and Zapier (vendor site, 2026). LOJIK builds the connections you can't buy ready-made. A person approves any change to commission or payment amounts.
- A link to your main deal software: a built-in connection, or exports where that's all there is
- Automatic updates; if one fails, it's retried and flagged
- A record of every change you can read
- A person approves changes to commission, splits, and payments
Lead source results kept current
The few numbers you decide with, combined from lead spending, your contact software, and closed commission. Each person sees only their part. Contact software reports on its own data; Follow Up Boss, for one, lists reports on agent and lead source results (vendor site, 2026). This is for numbers that come from more than one tool.
- Agreed rules for spending, closed deals, and commission per source
- Regular updates from each tool
- Each person sees only their numbers
- A plain page team leads can read without an export
Questions
Asked and answered.
We already pay for contact software (a CRM) and coordinator software. What's left to build?
Often less than you'd think, and sometimes nothing. Follow Up Boss lists lead assignment and Action Plans. ListedKit and Nekst describe turning contracts into dates and tasks (vendor site, 2026). Turn those on first. What's usually left are the gaps between tools. That means leads that never reach your contact software, and dates in a tool nothing links to. It also means numbers that come from several tools. Your plan names which, if any, apply.
We run AppFolio or Buildium. Do we need anything else?
Maybe not. Both list repair requests, work orders, and a resident website (vendor site, 2026). Building makes sense when requests still reach staff outside that software. It also makes sense when information has to move between it and a tool it doesn't connect to.
Do you handle Fair Housing, tenant screening, or brokerage compliance?
No. We don't give legal or brokerage-compliance advice. We don't build anything that screens applicants or decides who is shown a property. Those stay with your broker of record, your counsel, and the providers you already use. What we build runs on the checklists, rules, and wording you approve.
Will anything go to clients without us seeing it?
Routine first replies and reminders go out in wording you approve in advance. A person approves anything about contract terms, commission, or money before it's sent.
Who owns what you build?
When we hand it over, your team can receive the code, logins, instructions, and the job of running it. If you want LOJIK to run it for you, that support is agreed separately before launch.
Next step
Not sure which fix comes first?
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